Trustees of Hall Memorial Library, Northfield, New Hampshire
REQUEST FOR PROPOSALS

December 11, 2018
The Trustees of Hall Memorial Library are seeking proposals from qualified contractors to furnish and install a new shingled roof on the south side of Hall Memorial Library, 18 Park Street, Northfield, NH  03276.
Scope of work:
Provide all necessary materials, labor and equipment to complete installation of new asphalt shingles on the southeastern side of Hall Memorial Library according to the following scope:
·   Strip roof to bare wood on only the south end of Hall Memorial Library.
·   Re-nail existing plywood or other boards where needed.
·   Apply two courses of ice and water shield, up from the eave of roof, around chimney, pipes and other necessary areas.
·   Cover remaining roof with high performance felt paper.
·   Apply a high quality limited lifetime architectural shingle that must match [cosmetically] the shingles installed previously on the roof of Hall Memorial Library.
·   Replace any stink pipe boots.
·   Contractor shall keep work area neat at the end of each work day and contained through the duration of the job and ensure patrons can still access the main entrance.

Submission Information:
Proposers must comply with the following submission procedures:

1. Sealed proposals shall be submitted marked “Hall Memorial Library – Bid for Roof” on the outside of the envelope, addressed to:
Library Director
Hall Memorial Library
18 Park Street
Northfield, NH  03276

Proposals will be accepted until 4:00 PM January 31, 2019. Proposals received after this time will be returned unopened. Faxed proposals will not be accepted.

2. WITHDRAWAL OF PROPOSALS: A proposer will be permitted to withdraw their proposal unopened after it has been deposited if such request is received in writing prior to the time specified for the opening of the proposals.

3. OPTIONAL SITE VISIT: All prospective bidders may obtain a tour of the property by contacting Jennifer Davis, Library Director at (603) 286-8971. Prospective bidders shall not enter the site without receiving PRIOR permission.

4. RESERVATION OF RIGHTS: The Trustees of Hall Memorial Library reserve the right to reject any and all proposals, to waive technical, or legal deficiencies, and to accept any proposal that it deems to be in the best interest of Hall Memorial Library.

5. WARRANTY: The contractor shall submit a copy of the manufacturer’s warranty indicating duration of said warranty and install the shingles according to the manufacturer’s instructions.

6. SPECIFICATIONS: The bidder shall furnish information related to the specifications of the products being used.

7. COST/SCHEDULE: The bidder shall furnish a cost proposal and schedule as part of the package. The contractor shall complete the work during the Spring of 2019.

8. SEPARABILITY: The Trustees of Hall Memorial Library will accept only full packages for all requested elements.  Proposals submitted without all scope of work items included shall be disqualified.

9. A copy of applicable insurance certificate(s) must accompany bids. Minimum coverage is $1,000,000 per occurrence, $2,000,000 aggregate on general liability; Worker’s Compensation Coverage in compliance with State Law.